The Charity Commission has issued revised guidance for the charity sector in relation to coronavirus, and this guidance highlights the need to ensure that a charity's governing document allows a charity to hold meetings online, by telephone, or on a hybrid basis.
The governing document should also permit a charity to postpone or cancel meetings should a charity wish to do this. It is important that governing documents are checked to ensure that they contain the necessary provisions and, in relation to decisions already made, it is important that trustees can show that they have considered all relevant factors, and possible alternatives. It is also important that decisions are recorded and the reasons for them.
If your governing document does not allow online telephone or hybrid meetings you should consider if you can use any power in your governing document to amend the rules to allow the meeting. If your governing document does not allow you to postpone or cancel meetings, you should use any power in your governing document to amend the rules to ensure you can hold meetings in a valid format. You should update the governing document and approve any previous decisions as soon as possible.